Recently in Compliance Category
Check out this site for more info on how to keep things beyond Death. Lots of good links.
Anything and everything.
It is the recommendation of this body, (see link below), that while a "laundry list" of types of documents (e-mail, word processing documents, etc.) could be helpful in determining what types of documents must be preserved, it could also be dangerous. Because technology changes so quickly, it is entirely possible that any list that is meant to be exhaustive could easily become outdated in a matter of weeks. Rather, it might be best to focus on the content of the electronically stored information instead. For a list of the "usual suspects" or typical types of electronic documents that must be preserved, see ABA Civil Discovery Standard 29 at LINK FOR DOCUMENT HERE:
Resouce site for such information: Link Here
View image Link to SiteIt will always come down to budget. What to spend where and when. iForem is the only one time expense you can count on. You will not have to fight out budget every year with iForem! Even if you did write it.
You should ask!
Ask for copies of your taxes!
Ask for copies of your medical records!
Insure a copy is safe in iForem.
Each folder you create in iForem has its own special email address. Get those important documents in a way you can preserve them - that is what iForem is for!
Buy our service for $20 and try it out. What do you have to lose?
Ask for copies of your taxes!
Ask for copies of your medical records!
Insure a copy is safe in iForem.
Each folder you create in iForem has its own special email address. Get those important documents in a way you can preserve them - that is what iForem is for!
Buy our service for $20 and try it out. What do you have to lose?
This is how data is managed to keep costs down in the world today - would have been allot safer with iForem.
olumbus (OH) - The man responsible for the biggest data theft in the state of Ohio has received his official punishment - five days of lost vacation.
This summer, a tape containing tens of thousands of government data records was stolen from the car of an Ohio intern. According to reports following the incident, it was common practice to send sensitive discs home with employees as a "safety measure" to ensure critical government data was not left entirely in the state offices overnight. The practice was put to an end after the July incident following an executive order from Governor Ted Strickland.
Jerry Miller, Ohio Department of Administrative Services payroll team leader, was deemed responsible for the data theft. He was ordered to surrender a week of paid vacation for his role in the data breach.
Social security numbers and other sensitive data of over 120,000 Ohio taxpayers and state employees were on the tape, according to computer forensics research. The cost of replacing the data and providing free credit monitoring to all those affected, along with other costs, will total around $3 million.
A spokesperson for the state's Department of Administrative Services called Miller a "stellar longtime DAS employee", saying he was forthcoming about the incident. The punishment was recommended by a state board that investigated the incident.
The government spokesperson went on to say, "One lesson that the state learned is that we need to throw more resources at security and privacy when we have an issue like that."
olumbus (OH) - The man responsible for the biggest data theft in the state of Ohio has received his official punishment - five days of lost vacation.
This summer, a tape containing tens of thousands of government data records was stolen from the car of an Ohio intern. According to reports following the incident, it was common practice to send sensitive discs home with employees as a "safety measure" to ensure critical government data was not left entirely in the state offices overnight. The practice was put to an end after the July incident following an executive order from Governor Ted Strickland.
Jerry Miller, Ohio Department of Administrative Services payroll team leader, was deemed responsible for the data theft. He was ordered to surrender a week of paid vacation for his role in the data breach.
Social security numbers and other sensitive data of over 120,000 Ohio taxpayers and state employees were on the tape, according to computer forensics research. The cost of replacing the data and providing free credit monitoring to all those affected, along with other costs, will total around $3 million.
A spokesperson for the state's Department of Administrative Services called Miller a "stellar longtime DAS employee", saying he was forthcoming about the incident. The punishment was recommended by a state board that investigated the incident.
The government spokesperson went on to say, "One lesson that the state learned is that we need to throw more resources at security and privacy when we have an issue like that."
Many people say that free is the way! And so do I! Yes, even the founder of iForem says - use free services. Email, storage, shareware, and so many other things, go get em! Why you ask?
Its simple! iForem is for the IMPORTANT and CRITICAL items. Things you want to leave for your family to find. Something you don't want to manage all the time. A place that is not giving your aggregate data up for sale. A secure and reliable place to recover your compliance data.
Free services have changed our life, but like "free" television, there is HBO and cable. For the bulk of the items you can not, do not, or will not sort - use a free storage system. Email yourself files to Gmail. Backup your entire computer, and other computers on Carbonite. But when you have files and items you MUST have access too! Files you can not lose, files you rely on to make sure your wishes or compliance are carried out, then consider iForem.
Business Continuation or Lifestyle choice. iForem is here today, and will be here tomorrow. $20 starts you off. What can you lose? You own it for life!
Its simple! iForem is for the IMPORTANT and CRITICAL items. Things you want to leave for your family to find. Something you don't want to manage all the time. A place that is not giving your aggregate data up for sale. A secure and reliable place to recover your compliance data.
Free services have changed our life, but like "free" television, there is HBO and cable. For the bulk of the items you can not, do not, or will not sort - use a free storage system. Email yourself files to Gmail. Backup your entire computer, and other computers on Carbonite. But when you have files and items you MUST have access too! Files you can not lose, files you rely on to make sure your wishes or compliance are carried out, then consider iForem.
Business Continuation or Lifestyle choice. iForem is here today, and will be here tomorrow. $20 starts you off. What can you lose? You own it for life!
We're drowning in the sea of papers, snapshots, receipts, recipes, legal agreements, contracts, and other documents we've inherited and accumulated, but have rarely organized and prioritized. Some of these documents are invaluable and irreplaceable - and the only way to keep these vital records safe, secure and accessible is to make digital copies impervious to fire, flood or other catastrophe.
You might think that relying on USB drives and free (or almost free) online storage is the answer - but it's not. How many USB drives and tiny memory cards can you keep track of? What happens when (not if) they're lost or stolen? Even if you somehow manage to hang on to all of them, they'll be obsolete or useless a few years! When your "free" online storage services folds or your online storage fee doesn't get paid, your data disappears.
Finally - and most importantly - how will your descendents find a specific document exactly when it's needed if it's stored somewhere in those USB drives, portable hard disks, online storage bins, and other digital dumping grounds?
We all have memories and life-defining documents that need to be permanently preserved and available - even they're needed decades from now.
And that's why your iForem Digital Legacy is not a luxury, but an absolute necessity.
Now and Forever
You might think that relying on USB drives and free (or almost free) online storage is the answer - but it's not. How many USB drives and tiny memory cards can you keep track of? What happens when (not if) they're lost or stolen? Even if you somehow manage to hang on to all of them, they'll be obsolete or useless a few years! When your "free" online storage services folds or your online storage fee doesn't get paid, your data disappears.
Finally - and most importantly - how will your descendents find a specific document exactly when it's needed if it's stored somewhere in those USB drives, portable hard disks, online storage bins, and other digital dumping grounds?
We all have memories and life-defining documents that need to be permanently preserved and available - even they're needed decades from now.
And that's why your iForem Digital Legacy is not a luxury, but an absolute necessity.
Now and Forever
Written before iForem - but the truth is the same. We need to rethink our data management. Make iForem part of that new understanding. From a personal legacy to compliance, today we are only accumulating our legacy and damaging our compliance. Change to iForem and change your life.
"In the not-so-distant future, businesses and other organizations will see data management issues and costs spiraling out of control and beginning to damage efficiency and their bottom line. Inefficient retrieval, increased IT costs and network slowdowns are obvious. But what about increased power costs? Even compliance with mandatory CO2 emission limits? Data-dumping and cheap storage solutions are not the answer--improved information lifecycle management (ILM) is. The principles of ILM have been defined by the Storage Networking Industry Association (SNIA) and address the need to manage information from conception to disposal--based on its intrinsic value to the company. Turn to IBM for solutions that not only include hardware and software, but help convincing management that ILM is a critical issue that must be addressed now; assistance with the development of new policies and processes based on best practices; and decision support when making the determination about which data to keep and which to discard."
toxic_tb.pdf
LINK TO IBM
"In the not-so-distant future, businesses and other organizations will see data management issues and costs spiraling out of control and beginning to damage efficiency and their bottom line. Inefficient retrieval, increased IT costs and network slowdowns are obvious. But what about increased power costs? Even compliance with mandatory CO2 emission limits? Data-dumping and cheap storage solutions are not the answer--improved information lifecycle management (ILM) is. The principles of ILM have been defined by the Storage Networking Industry Association (SNIA) and address the need to manage information from conception to disposal--based on its intrinsic value to the company. Turn to IBM for solutions that not only include hardware and software, but help convincing management that ILM is a critical issue that must be addressed now; assistance with the development of new policies and processes based on best practices; and decision support when making the determination about which data to keep and which to discard."
toxic_tb.pdf
LINK TO IBM
No need to re-write history - just document it. iForem is a new tool in the system to help a small business survive in a compliance drive world. Read why here:
Data retention requirements depend on the type of data and the purposes for which it is used. Unfortunately, there are thousands of possible requirements that can apply given those two factors.
Type and purpose condition the "external" constraints deriving from federal and state legal-regulatory requirements, from the standards of private certificatory bodies (e.g., JCAHO), and from contractual obligations to other parties with which/whom the organization has agreements.
Fiscal factors, such as tax laws and general auditing requirements, also condition data retention. (This is particularly true for publicly-traded companies subject to Sarb-Ox.) Public and private grantor agencies may set retention requirements for data related to projects they fund.
Last but by no means least, operational and other purely "internal" information needs of the organization affect retention requirements. All the risks or benefits considered relevant by the organization's stakeholders go into defining these internal standards.
In other words, it's complex, and this page can only summarize. If you have questions about the particular data retention requirements that apply to information under your control, contact your organization's designated legal counsel. If you're not sure whom to approach at UM, contact the Office of the General Counsel.
Link to web site:
Data retention requirements depend on the type of data and the purposes for which it is used. Unfortunately, there are thousands of possible requirements that can apply given those two factors.
Type and purpose condition the "external" constraints deriving from federal and state legal-regulatory requirements, from the standards of private certificatory bodies (e.g., JCAHO), and from contractual obligations to other parties with which/whom the organization has agreements.
Fiscal factors, such as tax laws and general auditing requirements, also condition data retention. (This is particularly true for publicly-traded companies subject to Sarb-Ox.) Public and private grantor agencies may set retention requirements for data related to projects they fund.
Last but by no means least, operational and other purely "internal" information needs of the organization affect retention requirements. All the risks or benefits considered relevant by the organization's stakeholders go into defining these internal standards.
In other words, it's complex, and this page can only summarize. If you have questions about the particular data retention requirements that apply to information under your control, contact your organization's designated legal counsel. If you're not sure whom to approach at UM, contact the Office of the General Counsel.
Link to web site:
Question: What are the average industry standards for the length of time data/tape are stored off site? Do we keep a quarter, a month, etc. I understand it's different based on your business but just as a general guideline...
he minimum records retention requirements regulations vary by state and by data type, but typically they range from three years to permanent. Legally, most businesses need to keep records long term. Broadly speaking, state and federal regulation require:
Business records: 7 years to permanent
Contracts: 7 years to permanent
Employee records: 3 years
Payroll records: 3 to 7 years
Permanent - Looks like iForem is the only real solution here.
he minimum records retention requirements regulations vary by state and by data type, but typically they range from three years to permanent. Legally, most businesses need to keep records long term. Broadly speaking, state and federal regulation require:
Business records: 7 years to permanent
Contracts: 7 years to permanent
Employee records: 3 years
Payroll records: 3 to 7 years
Permanent - Looks like iForem is the only real solution here.
